The Form I-9, Employment Eligibility Verification, is a critical document required by all employers in the United States to verify the identity and employment eligibility of their employees. Employers must complete and retain Form I-9 for each employee they hire.
The Form I-9 was recently revised in January 2023 to reflect changes in immigration law. The new version of the form has a revised layout and includes updated instructions. It is important for employers to use the most recent version of the Form I-9 to ensure compliance with the law.
2024 I-9 Form Printable
Here are eight important points about the 2024 I-9 Form Printable:
- Must be completed by all employers in the US
- Verifies identity and employment eligibility
- Must be retained for each employee hired
- Revised in January 2023
- Has a revised layout and updated instructions
- Employers must use the most recent version
- Can be printed from the USCIS website
- Can be completed electronically
Employers should be aware of these important points to ensure compliance with the law.
Must be completed by all employers in the US
The Form I-9 must be completed by all employers in the United States, regardless of the size of the business or the industry in which they operate. This includes:
Private sector employers
All private sector employers, regardless of size, must complete Form I-9 for each employee they hire.
Public sector employers
All public sector employers, including federal, state, and local government agencies, must also complete Form I-9 for each employee they hire.
Non-profit organizations
Non-profit organizations, including churches, charities, and educational institutions, must also complete Form I-9 for each employee they hire.
Contractors and subcontractors
Contractors and subcontractors who hire employees to work in the United States must also complete Form I-9 for each employee they hire.
Employers are required to complete Form I-9 for all employees, regardless of their citizenship or immigration status. This includes:
- U.S. citizens
- Permanent residents
- Temporary workers
- Undocumented workers
Employers must retain Form I-9 for each employee for three years after the date of hire, or one year after the date of termination, whichever is later. Employers must also make Form I-9 available for inspection by authorized government officials upon request.
Verifies identity and employment eligibility
The Form I-9 is used to verify the identity and employment eligibility of all employees in the United States. This is an important step in the hiring process, as it helps employers to ensure that they are only hiring individuals who are authorized to work in the United States.
To complete the Form I-9, employees must provide employers with original or certified copies of documents that establish their identity and employment eligibility. These documents can include:
- U.S. passport
- Permanent resident card
- Employment Authorization Document (EAD)
- Driver’s license or identification card
- Social Security card
- Birth certificate
Employees must also attest under penalty of perjury that they are authorized to work in the United States. Employers are required to review the documents provided by employees and to complete the Form I-9 within three business days of hire.
The Form I-9 is an important tool for employers to use to verify the identity and employment eligibility of their employees. By completing the Form I-9, employers can help to ensure that they are only hiring individuals who are authorized to work in the United States.
Must be retained for each employee hired
Employers are required to retain Form I-9 for each employee they hire for three years after the date of hire, or one year after the date of termination, whichever is later. This is an important requirement, as it allows employers to prove that they have verified the identity and employment eligibility of their employees.
Employers must retain Form I-9 in a secure location, such as a locked file cabinet or a secure electronic system. Employers must also make Form I-9 available for inspection by authorized government officials upon request.
If an employer fails to retain Form I-9 for each employee hired, the employer may be subject to civil fines and penalties. Additionally, employers may be held liable for any unauthorized workers who are employed without proper documentation.
It is important for employers to understand their obligations under the law to retain Form I-9 for each employee hired. By doing so, employers can help to ensure that they are only hiring individuals who are authorized to work in the United States.
Revised in January 2023
The Form I-9 was revised in January 2023 to reflect changes in immigration law. The new version of the form has a revised layout and includes updated instructions.
Some of the key changes to the Form I-9 include:
- The form is now available in a fillable PDF format.
- The instructions have been updated to reflect changes in immigration law.
- The form now includes a new field for employees to provide their email address.
Employers are required to use the most recent version of the Form I-9 to ensure compliance with the law. The new version of the form can be downloaded from the USCIS website.
It is important for employers to be aware of the changes to the Form I-9 and to use the most recent version of the form. By doing so, employers can help to ensure that they are complying with the law and that they are only hiring individuals who are authorized to work in the United States.
Has a revised layout and updated instructions
The revised Form I-9 has a new layout and updated instructions to make it easier for employers to complete. The new layout is more user-friendly and the instructions are clearer and more concise.
Some of the key changes to the layout of the Form I-9 include:
- The form is now organized into three sections: Section 1 – Employee Information and Attestation, Section 2 – Employer Review and Verification, and Section 3 – Additional Information.
- The fields on the form have been rearranged to make it easier to follow the instructions.
- The form now includes more white space, making it easier to read and complete.
The updated instructions provide employers with step-by-step guidance on how to complete the Form I-9. The instructions also include information on what documents are acceptable for identity and employment eligibility verification.
The revised Form I-9 and the updated instructions are designed to help employers comply with the law and to ensure that they are only hiring individuals who are authorized to work in the United States.
Employers must use the most recent version
Employers are required to use the most recent version of the Form I-9 to ensure compliance with the law. The most recent version of the form can be downloaded from the USCIS website.
There are several reasons why it is important for employers to use the most recent version of the Form I-9:
The most recent version of the form reflects changes in immigration law.
The Form I-9 is updated periodically to reflect changes in immigration law. For example, the most recent version of the form includes a new field for employees to provide their email address. This field was added to the form in response to a change in immigration law that requires employers to collect email addresses from employees.
The most recent version of the form has a revised layout and updated instructions.
The most recent version of the form has a revised layout and updated instructions to make it easier for employers to complete. The new layout is more user-friendly and the instructions are clearer and more concise.
Using the most recent version of the form helps to protect employers from liability.
If an employer uses an outdated version of the Form I-9, the employer may be subject to civil fines and penalties. Additionally, employers may be held liable for any unauthorized workers who are employed without proper documentation.
It is important for employers to be aware of the changes to the Form I-9 and to use the most recent version of the form. By doing so, employers can help to ensure that they are complying with the law and that they are only hiring individuals who are authorized to work in the United States.
Can be printed from the USCIS website
The Form I-9 can be printed from the USCIS website. This is the most convenient way to obtain the form, as it can be downloaded and printed at any time.
To print the Form I-9 from the USCIS website, follow these steps:
- Go to the USCIS website at https://www.uscis.gov.
- Click on the “Forms” tab.
- In the search bar, type “Form I-9.”.
- Click on the “Form I-9, Employment Eligibility Verification” link.
- On the Form I-9 page, click on the “Download Form” button.
- Select the “Printable Version” option.
- Click on the “Download” button.
Once the Form I-9 has been downloaded, it can be printed on any standard printer.
It is important to note that the Form I-9 must be printed on plain white paper. The form cannot be printed on colored paper or on paper that has been pre-printed with any other information.
Can be completed electronically
The Form I-9 can also be completed electronically. This is a convenient option for employers who want to save time and paper.
To complete the Form I-9 electronically, employers can use the E-Verify system. E-Verify is a free, web-based system that allows employers to verify the identity and employment eligibility of their employees.
To use E-Verify, employers must first create an account. Once an account has been created, employers can enter the employee’s information into the system. E-Verify will then compare the employee’s information to the records of the Department of Homeland Security and the Social Security Administration.
If the employee’s information matches the records of the government, E-Verify will return a confirmation number. The employer can then print the confirmation number on the Form I-9.
Completing the Form I-9 electronically is a fast and easy way to verify the identity and employment eligibility of employees. E-Verify is also a secure system that helps to protect employers from fraud.
FAQ
Here are some frequently asked questions about the 2024 I-9 Form Printable:
Question 1: Where can I find the most recent version of the Form I-9?
Answer 1: The most recent version of the Form I-9 can be downloaded from the USCIS website at https://www.uscis.gov/i-9.
Question 2: Can I complete the Form I-9 electronically?
Answer 2: Yes, you can complete the Form I-9 electronically using the E-Verify system.
Question 3: How long do I have to retain Form I-9 for each employee?
Answer 3: You must retain Form I-9 for each employee for three years after the date of hire, or one year after the date of termination, whichever is later.
Question 4: What documents are acceptable for identity and employment eligibility verification?
Answer 4: There are three lists of acceptable documents: List A, List B, and List C. You must examine one document from List A or one document from List B, and one document from List C.
Question 5: What are the penalties for failing to complete and retain Form I-9?
Answer 5: Employers may be subject to civil fines and penalties for failing to complete and retain Form I-9 for each employee.
Question 6: Where can I get help completing the Form I-9?
Answer 6: You can get help completing the Form I-9 from the USCIS website or from an immigration attorney.
These are just a few of the frequently asked questions about the 2024 I-9 Form Printable. For more information, please visit the USCIS website or consult with an immigration attorney.
Tips
Here are a few tips for completing the 2024 I-9 Form Printable:
Tip 1: Use the most recent version of the form. The Form I-9 is updated periodically to reflect changes in immigration law. It is important to use the most recent version of the form to ensure that you are complying with the law.
Tip 2: Complete the form carefully and accurately. The information you provide on the Form I-9 is used to verify the identity and employment eligibility of your employees. It is important to complete the form carefully and accurately to avoid any delays or problems.
Tip 3: Retain the form for the required period of time. Employers are required to retain Form I-9 for each employee for three years after the date of hire, or one year after the date of termination, whichever is later. It is important to retain the form for the required period of time to avoid any penalties.
Tip 4: Get help if you need it. If you have any questions about completing the Form I-9, you can get help from the USCIS website or from an immigration attorney.
By following these tips, you can help to ensure that you are completing the Form I-9 correctly and complying with the law.
Conclusion
The Form I-9 is an important document that all employers in the United States must complete for each employee they hire. The form is used to verify the identity and employment eligibility of employees.
The Form I-9 was recently revised in January 2023 to reflect changes in immigration law. The new version of the form has a revised layout and includes updated instructions.
It is important for employers to use the most recent version of the Form I-9 and to complete the form carefully and accurately. Employers are also required to retain the form for the required period of time.
By following these guidelines, employers can help to ensure that they are complying with the law and that they are only hiring individuals who are authorized to work in the United States.